Alsip Park District Board of Commissioners
Minutes of Committee/Board Meeting

June 23, 2008

View Minutes Archive

November Board Minutes (Download a MS Word Version)

Par.1	CALL TO ORDER President Kleina called the combined Committee/Board Meeting of the Alsip Park District Board of Commissioners to order at 6:30 PM.
Par. 2	PLEDGE OF ALLEGIANCE Those in attendance gave the Pledge of Allegiance.

Par. 3

ROLL CALL
The Secretary called the Roll and there were present Commissioners Schmitt, Schneider. and Kleina. Absent were Commissioners Garetto and Perretta. A quorum was present.

Par. 4

PRESENTATION OF MINUTES
Motion made by Commissioner Kleina, seconded by Commissioner Schneider, to approve Meeting Minutes for May 22, 2008. Motion carried by voice vote 3 - 0.

Par. 5

SECRETARY’S REPORT
Secretary Poremba read a “Thank You” letter from Ms. Bernice Hornik, President of the Alsip Senior Citizens Club. In her letter, Ms. Hornik expressed her and the members’ appreciation for the donation to their annual spring luncheon.

Par. 6

COMMITTEE REPORTS
COMMUNICATIONS/RISK MANAGEMENT
Manager
Brian McLaughlin’s Board Report was placed on file.

Par. 7	Motion made by Commissioner Schneider, seconded by Commissioner Schmitt, to approve the purchase of 101 girls softball trophies from Palos Sports at an amount not to exceed $499.95. Roll was called with Commissioners Schmitt, Schneider, and Kleina voting yes. Motion carried 3 - 0.
Par. 8	FINANCE Business Office Manager Marion Bucht’s Board Report was placed on file.
Par. 9	Motion made by Commissioner Schmitt, seconded by Commissioner Schneider, to approve payment of bills for June 2008 in the amount of $312,097.26. Roll was called with Commissioners Schmitt, Schneider, and Kleina voting yes. Motion carried 3 - 0.

Par.10

Motion made by Commissioner Schmitt, seconded by Commissioner Schneider, to approve payment of $7,080.00 to Vermont Systems, Inc. for the annual software contract. Roll was called with Commissioners Schmitt, Schneider, and Kleina voting yes. Motion carried 3 - 0.

Par.11

RECREATION
Superintendent
Mike Baiardo’s Board Report was placed on file.

Par.12

RECREATION
Supervisor
Ashley Kmiec’s Board Report was placed on file.

Par.13

PRESCHOOL
Supervisor
Laurie Nissen’s Board Report was placed on file.

Par.14

ATHLETICS
Supervisor
Mike DeVito’s Board Report was placed on file.

Par. 15	AQUATICS/FITNESS Manager Motion made by Commissioner Schmitt, seconded by Commissioner Schneider, to approve the New Year Special for January 2009 of “Buy One New Annual Membership AND Get One Annual Membership Free” for the Fitness or Women’s Circuit Center, available to residents/nonresidents and seniors, excluding the Corporate Rate, to be advertised in the fall brochure. Roll was called with Commissioners Schmitt, Schneider, and Kleina voting yes. Motion carried 3 - 0.
Par. 16	Motion made by Commissioner Schmitt, seconded by Commissioner Schneider, to retain Cheryl Novak for CPR, AED, and oxygen training of Life Guards, and additional classes for Day Camp and part-time staff members in the amount of $1,500.00. Roll was called with Commissioners Schmitt, Schneider, and Kleina voting yes. Motion carried 3 - 0.
Par. 17	PARKS Superintendent Daren McLaughlin’s Board Report was placed on file.
Par. 18	GOLF COURSE Operations Manager Rich Gottardo’s Board Report was placed on file.
Par.19	Motion made by Commissioner Schmitt, seconded by Commissioner Schneider, to approve purchase and installation of security cameras from Renaissance Communication Systems, Inc., in an amount not to exceed $6,595.00, with participation of ACGL up to $2,500.00. Roll was called with Commissioners Schmitt and Schneider voting yes, and Commissioner Kleina voting no. Motion lost 2 - 1.
Par. 20	Commissioner Kleina voiced her support for additional cameras but noted for the record that Park District Policy required receipt of a third bid for project approval.
Par. 21	MAIN OFFICE Office Manager Cathy Villarreal’s Board Report was placed on file.
Par. 22	DIRECTOR’S REPORT Jeannette Huber’s amended Board Report was placed on file.
Par. 23	Motion made by Commissioner Kleina, seconded by Commissioner Schmitt, to approve the “Doc-3 Resolution of Authorization” for the resubmission of a Project Application for an OSLAD/LWCP grant. Roll was called with Commissioners Schmitt, Schneider, and Kleina voting yes. Motion carried 3 - 0.
Par. 24	Motion made by Commissioner Kleina, seconded by Commissioner Schmitt, to approve retention of services of Joe Brusseau Design Group for the resubmission of the OSLAD Grant Application for Sears Park redevelopment at an amount not to exceed $5,000.00. Roll was called with Commissioners Schmitt, Schneider, and Kleina voting yes. Motion carried 3 - 0.
Par. 25	Motion made by Commissioner Schmitt, seconded by Commissioner Kleina, to approve a budget not to exceed $3,000.00 to repair lights at Commissioners Park, vendor to be determined. Roll was called with Commissioners Schmitt, Schneider, and Kleina voting yes. Motion carried 3 – 0.

Par. 26

Motion made by Commissioner Schmitt, seconded by Commissioner Kleina, to approve a $3.00 per motor vehicle parking charge at Commissioners Park on July 4, 2008, and engaging staff at holiday pay for the safe coordination of parking. Roll was called with Commissioners Schmitt, Schneider, and Kleina voting yes. Motion carried 3 - 0.

Par. 27

Director Huber presented a copy of a “Facility Use Agreement” for the Village of Alsip Street Fair on Sunday, August 3, 2008. She reported that PDRMA had reviewed the agreement and had no comment. Director Huber noted that the agreement required proper documentation of beer and wine sales permits under Illinois State Statute and a Certificate of Insurance, and other vendor certificates of insurance must be received by the Alsip Park District at least ten days prior (July 21, 2008) to the event. Failure to comply will result in any and all facility agreements to become invalid.

Par. 28	ATTORNEY’S REPORT Attorney Cainkar reported that the settlement offer to E. Sam Jones had been accepted.
Par.29	NEW BUSINESS Commissioner Schmitt reported that he had received correspondence from Mad Bomber for the Family Fun Fest, but the Village of Alsip’s Building Department executed the document for submission to the State Fire Marshall. He noted that the District must be especially careful next year and focus on getting the Village of Alsip to attend to the paperwork.

Par.30

Commissioner Schmitt reported that he had driven past the Skate Park and seen bicyclists using the various apparatuses inside the gated park. He flagged down an Alsip Police officer, and the two then approached the offenders. After calling the children’s attention to the “No Bicycles” sign and checking their names against a field interrogation list, the officer ordered the bicyclists to exit the park. Commissioner Schmitt and Director Huber noted that bicyclists have been absent of late.

Par.31
**

Commissioner Kleina asked if anyone had information on a reported plan of the Alsip Little League to “absorb Alsip Girl Softball” into its organization. Director Huber noted that she had been approached in the winter about joining forces but stressed that the discussion absolutely was not about the District relinquishing or dissolving the girls’ program or leaving it to the oversight of the Alsip Little League. She will contact Lance Martinez and reiterate the District’s position on this.

Par.32
**

OLD BUSINESS
Director Huber noted that the next IAPD Joint Legislative and the Program Committee meetings were scheduled for Wednesday, July 24, 2008, and the golf outing was set for Thursday, July 24th, the date of the next Committee Meeting. She went on to suggest that the Committee Meeting might need to be cancelled if three or more commissioners planned to attend the outing. Director Huber will poll the Board on availability before setting up the next Committee Meeting for the 24th.

Par.33

ADJOURNMENT
Motion made by Commissioner Kleina, seconded by Commissioner Schneider, to adjourn the Meeting. Motion carried by voice vote 3 - 0.

Par.34

The Meeting adjourned at 7:23 pm.

**	Denotes follow-up required.

Respectfully submitted,

Mary E. Poremba, Board Secretary

__ __

Approved Amended